Privacy Policy

1. Who we are

Good Minutes is a product of DataChef, an Australian company.

• Legal name: DataChef
• ABN: 98 121 229 168
• Registered address: 37 Vaggelas Cres, Biggera Waters QLD 4216
• Contact email: support@datachef.zendesk.com
• Privacy contact: support@datachef.zendesk.com

When this policy says "we," "us," or "our," it means DataChef.

2. What this policy covers

This policy covers the Good Minutes desktop application (Windows and macOS) and the goodminutes.com website. It does not cover MatterX or other DataChef products — those have their own privacy policies.

3. What the Good Minutes desktop app does NOT do

The desktop application does not, and is not technically capable of:

• Sending the contents of any document, file, message, or email you work on to any server
• Recording your screen
• Logging your keystrokes
• Capturing your microphone, camera, or audio
• Sending the titles of windows, applications, files, or browser tabs to us
• Sending your timeline data, time entries, projects, clients, or any other in-app data to us
• Tracking your usage of the app (which features you use, how often, when)
• Identifying you to us in any way

Good Minutes is built to be a tool you trust with your professional working day. Trust requires that the data physically cannot leave your machine. The app is architected so that the data physically cannot leave your machine.

4. What the desktop app does do, locally

The desktop application reads the title of your active window every five seconds and uses that information, processed entirely on your own computer, to:

• Build a real-time timeline of your working day
• Group similar activity into segments
• Classify segments using on-device AI (Transformers.js for semantic embeddings, optional local LLM via node-llama-cpp)
• Suggest billable time entries
• Calculate intensity scores

All of this data is stored in a local SQLite database file on your machine, in the standard application data directory for your operating system. You can delete this file at any time and Good Minutes will start fresh on the next launch.

5. What the desktop app sends, and only when you choose

Three things, and only at your explicit instruction:

5.1 Pro licence verification

If you subscribe to Good Minutes Pro, the app makes an outbound HTTPS request to our licence server to verify your subscription is active. This request includes your Pro licence key (which Lemon Squeezy gave you at purchase) and nothing else. The licence server responds with "active" or "inactive." It does not receive any of your activity data. Licence checks happen on app launch and once every 24 hours afterwards.

5.2 Xero integration (optional)

If you connect Xero from inside the app, the app authenticates with Xero using OAuth. From that point on, when you explicitly choose to push a time entry to Xero, the entry's description, duration, project, and rate are sent directly from your machine to Xero using your Xero credentials. The data does not pass through our servers. We do not see it. We do not store it.

5.3 MatterX integration (optional)

Same as Xero. If you connect MatterX, time entries you choose to push are sent directly from your machine to your own MatterX tenant. We do not intercept, store, or analyse this data.

If you never connect Xero, MatterX, or subscribe to Pro, the desktop app makes zero outbound network connections after install. You can verify this with any network monitoring tool — Little Snitch, Wireshark, etc. We encourage you to.

6. The website (goodminutes.com)

When you visit goodminutes.com (this document, the homepage, the pricing page, the demo video), we collect basic anonymised analytics:

• The pages you visited
• The country you visited from (derived from IP address — we do not store the IP itself)
• Your device type (mobile, desktop) and browser
• The page that referred you to us (e.g. Google, Hacker News)

We use this to understand which pages are useful and which aren't. We do not track you across other websites. We do not use third-party advertising trackers. We do not sell or share this data with anyone.

Analytics provider: [Plausible / Fathom / Simple Analytics / TBD] — a privacy-focused analytics service that does not use cookies and does not collect personal data.

We do not set marketing cookies. We do not use Google Analytics. We do not use Facebook Pixel. We do not retarget visitors with ads.

7. Account and payment data

Good Minutes does not require an account to install or use the free tier. There is no signup form for the free product.

If you subscribe to Good Minutes Pro:

• The purchase happens through our merchant of record, Lemon Squeezy, which is operated by Lemon Squeezy LLC. Lemon Squeezy collects your name, email address, billing address, and payment details (credit card or PayPal). Their privacy policy is at https://www.lemonsqueezy.com/privacy.
• We receive from Lemon Squeezy: your email address and a licence key. We use the email address only to send you receipts, billing notifications, and important product updates (e.g. security fixes). We do not send marketing newsletters to Pro customers without explicit opt-in.
• Lemon Squeezy is responsible for tax compliance, refunds, and chargebacks under their merchant of record service.

8. How we use your data

We only use the small amount of data we have (your email address and Lemon Squeezy purchase data, if you're a Pro customer) for the following purposes:

• To deliver the Good Minutes Pro subscription you bought
• To send you receipts and billing-related notifications
• To notify you of critical product updates (security fixes, breaking changes)
• To respond to support emails you send us
• To comply with Australian tax and corporate record-keeping requirements

We do not use your data for advertising, profiling, machine learning training, or sale to third parties.

9. How long we keep your data

• Activity data inside the app: Lives on your machine for as long as you keep it. We never see it.
• Pro customer email and purchase records: Kept for as long as you have an active subscription, plus seven years after cancellation, to satisfy Australian Tax Office record-keeping requirements.
• Website analytics: Aggregated and anonymised. Individual session data is discarded within 90 days.

10. Your rights

Under the Australian Privacy Principles and applicable international law (GDPR if you're in the EU/UK, CCPA if you're in California), you have the right to:

• Access any personal data we hold about you
• Correct any inaccurate data
• Delete your data (subject to our legal record-keeping obligations)
• Object to processing
• Port your data in a machine-readable format
• Withdraw consent at any time
• Lodge a complaint with the Office of the Australian Information Commissioner (OAIC) at https://www.oaic.gov.au

To exercise any of these rights, email support@datachef.zendesk.com. We will respond within 30 days.

11. Children

Good Minutes is not intended for use by anyone under the age of 16. We do not knowingly collect data from children.

12. Data location and international transfers

• Activity data: Lives on your machine, wherever that is.
• Pro customer email and purchase records: Stored on servers located in [Australia / EU — TBD] operated by [Cloudflare / AWS Sydney — TBD].
• Lemon Squeezy data: Stored according to Lemon Squeezy's own infrastructure (United States and EU). See their privacy policy.

13. Security

We follow industry best practices to secure the small amount of customer data we hold:

• All data in transit is encrypted with TLS 1.3
• Pro customer records are stored encrypted at rest
• Access to customer data is limited to a small number of authorised DataChef staff and is logged
• We have an incident response plan and will notify affected users within 72 hours of any breach involving personal data, in line with the Notifiable Data Breaches scheme

14. Changes to this policy

If we make significant changes to this policy, we will notify Pro customers by email and update the "Last updated" date at the top. Continued use of Good Minutes after a policy update constitutes acceptance of the updated policy.

15. Contact

For any privacy questions, requests, or complaints:

Email: support@datachef.zendesk.com
Post: DataChef, 37 Vaggelas Cres, Biggera Waters QLD 4216